Art by Temrin

Vendor Rules & Guidelines

1. You MUST be of legal age in your place of residence AND at least 18+ to be a vendor.
2. Content generated through AI (text, image, sound, etc) is not allowed in any of our spaces, that especially includes vendor sales. We will not support this violation of artists rights and those found using infringing data-sets will be barred from our event.
3. CozyCon welcomes all kinds of creators from digital to traditional visual artists, writers, textile creators, jewelers and other crafters, 3D designers and traditional sculptors, game developers, musicians, performers and more! This event is open to all fandoms/industries as long as content follows our rules. We also welcome services that are for creatives. (Vendor space is essentially an ad to bring attendees to your shop/offers/stream/etc.)
4. CozyCon is not responsible for your content and will not protect you from legal action. We retain the right to blacklist folks doing anything illegal, breaking the rules/terms, abusing our spaces, etc.
5. NSFW is allowed as long as:
   1. Applications have been filled out properly so we can appropriately mark the rating on our pages.
   2. NSFW content must be drawn/created, no real/hyper-realistic human NSFW content.
   3. Your NSFW content is on a site that is behind a warning/age and/or log-in block.
   4. Your banner/booth/poster art must remain SFW.
6. CozyCon has no direct involvement in your transactions. If you have issues, please take it up with the other party involved, or the administration of the site they were using. We do not have the means to handle disruptive attendees OFF-SITE so please use the block/mute functionality there or contact the admins of the sites you are using to report users. If the user is on Discord or using our VRC worlds and is breaking the rules of the event, you can contact us to report it or use the ticket system in Discord.
7. CozyCon does not provide payment transaction services. Every vendor will have their own services to conduct business through and are beholden to those service rules and regulations.
8. Please note that payments are generally non-refundable, however, in some cases we may allow a vendor who has paid but can no longer vend, the ability to defer their payment and participation to the following year.
   1. You will still need to apply as normal once the applications open the following year.
   2. If you miss applying during the opening, your payment will not be refunded nor deferred further.
   3. Deferrals will be put into a priority jury-ing group and your applications will be checked and confirmed like usual, to ensure you are still in compliance with our rules.
   4. Accepted deferral applications will then have a coupon code added to their account that matches the vendor fee* for their paid year that can be applied if they wish to. (*The final vendor fee depends on income from our fundraiser as we can sometimes discount the fees some if it does well. This is not guaranteed.)

Vendor Listing Types

Please read them carefully before choosing!

 Regular Listing: $10 CAD (~$7 USD)

Ad Size Templates
Website/Discord/VR POSTER Template
Make sure the transparent parts stay transparent!

Perks:

1. Small listing on website
2. Forum post on Discord
3. General voice chats available
4. VR poster (not a booth)
5. Official social media post ads before/during each event
6. Livestream listings on official schedule.

 Sponsor Listing: $30 CAD (~$21USD)**

Ad Size Templates
Website/Discord BANNER Template
VRChat Booth Template

Sponsor Perks:

1. Large banner at top of listing on website
   (Animated gif OK – No flashing, under 4MB)
2. Forum post on Discord
3. 1 dedicated voice/video channel upon request
4. VR booth (Our template, or custom allowed. Specs TBA.)
   
5. Official social media post ads before/during each event
6. Livestream listings on official schedule & banners on livestreams

Additional Perks*

*These happen as staff are available and are all OPTIONAL for vendors. If you’d like to help organize these things, please volunteer!

1. Multi-streams on Picarto or Piczel with rotating vendors.
   
2. A VRChat vendor world tour video where Sponsor vendors can pre-record a short intro for themselves in front of their booths that can also be used on social media posts.
3. Got ideas? We’d love to hear from you!

 DISCORD

Vendor’s should join our Discord as that is our “home base” and where a lot of the vendor perks are setup. If you are not there, we cannot set you up with the vendor role which grants you posting access for sales channels, automated livestream posts, etc., which is part of the paid perks!

 VR Worlds

While we do have VRChat booths and posters available for our vendors, you DO NOT have to participate in VR!

Think of it like an art show, your booth is there for people to look at, you do not have to be there and it’s impossible to be in every instance of the world if things get busy. However if you do want to check out the group instances during the event, be sure to join our VRC Group.

PLEASE NOTE: You DO NOT need a VR Headset! VR platforms have a “desktop mode” and some Phone/mobile apps available. Check our events for more information on our worlds. 

Why the cost to vendors?

We only get income from vendors, merch sales and donations. The vendor costs help us continue to keep the event running and are based on the perks provided for each tier and we aim to keep them as cheep as we can, with the option of a discount if we reach specific funding goals.

 Things to note

1. Payment will be accepted through PayPal via Convention Master.
2. When possible, event staff will also organize multi streams, and setup vendors with automated stream announcement bots.
3. Please be aware that generally, payments are non-refundable unless the event gets cancelled (which is unlikely to occur since we’re online.)

You can find examples of listings below

Art by Scribbles